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TerraLink Products: FormCapture DM: Read Forms into Hummingbird DM5

       

Automated OCR and Form Processing with Validated Release into Hummingbird DM5

FormCapture DM is the cost effective solution to integrate form processing and automation into your Hummingbird DM5 environment. Now you can take scanned forms, OCR the contents, extract key information like invoice number, save the image in your DM5 library, and automatically fill its profile using the extracted information. Once in DM5, the image can be integrated into your business processes and used in workflow tasks.

Form Template Design

By designing templates in FormCapture DM, you tell the system how to recognize and interpret the forms you process. You can also use the designer to create blank forms for printing that include marks which allow FormCapture DM to better recognize the filled forms.

When designing the template, you establish rules for how the form fields are related to Hummingbird data:
  • Data fields from the form may be mapped to a profile field in DM5.
  • Data fields from the form may be specified as being attached to the image in DM5 for full text-indexing. With this option, the image will be included in the DM5 search results in case of a search for any document containing that text.
  • Rules are also established for exceptions: in case the results of OCR do not match an existing database value, the form can be routed for correction by an operator, or the value can be added to the database.

Recognition


Pages scanned or received by fax are processed for recognition by FormCapture DM. During recognition FormCapture DM attempts to match the form against the templates you have designed, and then recognize text using:
  • OCR (machine-print text recognition in more then 170 languages)
  • ICR (hand-print text recognition in more then 90 languages)
  • OMR (recognition of marks of various shapes)
  • OBR (recognition of commonly used barcodes)
Recognition can be started by hand, or can be automatic (running silently on a server) by using TerraLink's OCR Auto Indexer.

Validation/Verification

To verify and validate the results of the recognition, FormCapture DM offers:
  • Inspection and correction on-screen by operators of characters recognized with poor confidence.
  • Verifying of values against Hummingbird DM5 and other databases, including cross reference (for example, if customer number is 123 then customer name must match XYZ, if no match then it is rejected).
  • Values that are rejected or unable to be verified against the database are sent to an operator interface for correction and/or validation.

Release to DM

Once through the Validation/Verification stage, the image is stored in DM5. The resulting text is moved to DM5 profile fields as per the mappings defined during the template design. Now the form can be easily found within DM5. Using a product such as Hummingbird Workflow, a workflow task linked to the image may be automatically started based on the document's profile information.

Pricing & Options

Pricing is based on the volume of pages (A4 or Letter size) to be processed per month (ppm). Please contact TerraLink for exact prices and options.

Software maintenance of 18% is added to the final price and entitles you to unlimited support and any future versions and releases. This maintenance fee must be paid each year.